Teaching and Learning with Technology

MaryAnn Ratliff, Instructional Technologist

Welcome to Web 2.0

Posted by MaryAnn Ratliff on March 4, 2008

Welcome to the technology hub of Clark High School and Rawlinson Middle School.  Our goal is to make all students and teachers safe and responsible digital citizens and to enhance the learning process through the use of technology. This educational blog will discuss and showcase examples of technology integration and provide directions for technology use. If you have an exciting integration example that you would like to share, please post your comment. E-mail me for the password to the password-protected pages. maryannratliff@nisd.net Click on the Technology Assistance page link located on the top of this page for help with technology issues. Click on any of the page links located on the top of this page to view other technology topics. Thanks to all the elementary CIT’s who migrated before and shared a wealth of information.  I have edited some of their tips and have included some tips that we have experienced at the secondary level. Northside Google Tips http://www.nisd.net/technology/google/index.html

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G-Mail Tip #11–Filtering

Posted by MaryAnn Ratliff on February 26, 2013

It is possible to filter your e-mail and have it directed automatically to a label of your choosing.  You can have it skip the Inbox, but you need to be careful with that because you may forget to check the label you sent it to.  If you forget to look in that label, you may miss reading some important e-mail.  Here are the directions for filtering:
  1. Go back to Gmail (click on tab for Mail) and click on the Gear  and choose Settings.
  2. Click on Filters
  3. Click on “Create a new filter.”
  4. Fill in the boxes that pertain to how you want to filter
  5. Click on Create Filter with this Search
  6. Choose the options you want
  7. By choosing “Skip the inbox,” you will be moving the mail from the inbox to a label so your inbox will have less mail.
  8. If you don’t already have a label made, you can make one when you click “Choose label.”
  9. When you click the “Also apply filter to ## matching conversations then you will remove any emails matching that criteria from your inbox and place them in this new label.
  10. Click “Create filter.”
  11. You will now see the filter in the list of filters
Setting up the Labels to only show when there is New Mail
  1. Go to the Gear>Settings
  2. Choose Labels
  3. For each label, choose “Show if unread.”
 Other hints
  1. Filter admin into their own label so you can get to those emails right away.
  2. Filter all the publications (Inside Northside Weekly, eSN etc.)  into their own label to read at your leisure.
  3. Filter Help desk notices into a label.
  4. Getting ISS or Detention notices that you don’t need to read? Just filter them to skip the Inbox and choose “Delete it.”
  5. You can edit or delete a filter by clicking on the words to the right of the filter.

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G-Mail Tip #10-Labels

Posted by MaryAnn Ratliff on February 26, 2013

Your labels came with you from GroupWise or most of them did.  In GroupWise they were called folders.
  • Go to the gear button and click Settings.
  • Click the Labels tab/link at the top of the window.
  • In a previous information some suggestions as to which system labels you show and which ones you hide was given to you.  Just scroll down past those.
  • There you will see your personal labels. These are labels created from the folders you had in your GroupWise cabinet. If you had no folders, you have no labels, except one called “Cabinet”, and maybe “Junk Mail”.
  • Also, in here, you will see some random, odd labels that migrated from other GroupWise areas. You can get rid of any of these you don’t want. Just click the Remove link to the right of the label name. You don’t need “Junk Mail” because Gmail already has a Spam folder for that.
  • Now, you might want to go ahead and create a few more labels that you think you will need. Just click the “Create New Label” button and type in a label name. You might make a label for “Admin” or “Technology” (or MaryAnn) or your PLC group. I would make one called “Priority” or “Urgent”. If you want it “nested” under another folder (like a subfolder) – like a “Google” folder under the “Technology” folder - you can choose the folder you want it nested under right below where you typed the name.
Now you are ready to use these labels.
  • Back in your inbox, look at your list of labels and point to one with your mouse – use the “Priority/Urgent” one if you made one. You should see a drop down arrow show up to the right of the label. Click the arrow and give this label a color – use red for “Priority/Urgent”. (You will also notice that you can “Remove label” or “Add sublabel” from the
  • Click on the label name and drag it over to an email in your inbox and drop. If you can find an email that goes with that label, great! If not, just put it on any email for now.
  • By giving labels colors and dragging them onto emails in your inbox, you can color code your inbox for organization! Your eyes will easily pick out the red “Priority/Urgent” labels, as well as other colors you designate.
  • Also, you can give an email more than one label. Just drag another one over and drop it on the same email. Like a “Priority/Urgent” email might also be from “Admin” and you want it labeled for both.
  • To get rid of that label, open up the email and click the little X next to the label at the top of the email.
  • Also, labels can act like folders. Check the boxes in front of the emails you want to put in a folder. Click the folder icon (“move to”) right above your inbox, and choose the label name you want to move those email to. HINT: After you click on the folder icon, type the first letter or two of a label name and it will pop to the top of the list. This is helpful if you have lots of labels.
  • Now, whenever you want to see those emails, just click on the label name where you put them. If you put two (or more) labels on an email, it will appear in ALL of those labels. BUT, keep in mind, it is still only ONE email, showing up in different places – NOT multiple copies of the same email. If you delete the email, it is gone from ALL labels.
  • Spend a minute looking through your labels, giving color to ones you want to use for inbox organization, and removing any that you don’t feel will fit your needs or just don’t need. If you want to add one from here, just select the email you want to move or label and go to either the “move to” button or the “labels” button (right next to it) and choose “create new label”. If you create a new label under the “move to” menu, a new label will be created and the email you selected will be moved to that label. If you create a new label under the “labels” menu, a new label will be created and applied to your email, but your email will remain in the inbox.
  • NOTE: If you delete a label that has emails in it, and those emails have no other labels, gmail DOESN’T delete the emails, it sends them to nAll Mail label so that you can find them. I recommend moving e-mails before you delete a label.
PS: Don't forget to look in your Spam label once in a while.  Things like Board Talk, educational newsletters, and who knows what else end up in the Spam label.  If it is not spam, you can click on the button that says this is not spam to send it back to your inbox.  

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G-Mail Tip #9-Searching for Mail

Posted by MaryAnn Ratliff on February 19, 2013

There are some simple search techniques you can use to find any and all emails, no matter where they are stored (labels, inbox, archive, even Trash).
If you want to find an email, and you know who it was from, type from: and then the name of the sender. Do NOT put a space after the colon. For example -
As soon as you start typing the name, it will pop up and you can just click on it. Then all emails from that person will appear. If there are any in your Trash, Google won’t show them in the list, but will have a message at the bottom of the list that says “Deleted messages match your search. View them or go to Trash to delete forever,” and “View them” is linked to take you right to those messages.
Instead of using “from:”, you can also use subject: and type in any word you know was in the subject of the email you are looking for. Again, NO SPACE after the colon.
For example -
All emails with the word “g-mail” in the subject will appear in a list.
More Tips:
We know that gmail does not have a simple sorting mechanism like GroupWise has but there are ways to make searches that work similar to sorting. You can sort Gmail by using the search bar and typing in things like the following: Search for any docx (or other file types) attachments- has:attachment .docx Search for emails from two people for example: Joyce or Lorraine – from:joyce OR from:lorraine (“or” must be capitalized) Search for starred messages- is:starred Search for messages you sent to someone- to:joyce (note: this will include e-mails sent to groups with joyce in them) Search for messages to someone but not to a group- to:joyce –to:Lorraine (put someone else’s name from the group after the –to: ) You can include a keyword in the search such as to:joyce camtasia (put a space between the name and the term) You can also exclude a keyword such as to:joyce camtasia To search for all archived documents use label:   (leave blank after the : since the only files with no labels are the ones archived. Have you found some more searching tricks? Add them here!!
A complete list of search terms you can use can be found here:

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G-Mail Tip #8

Posted by MaryAnn Ratliff on February 15, 2013

G-Mail Tip #8--Dealing with Attachments Do you miss being asked where you want to save an attachment? You have probably noticed that when you click to download, G-mail puts it at the bottom of the screen waiting for you to click on it to open it.  It is possible to change your settings to tell G-mail to ask you where you want to save a download before it actually gets downloaded.  Once saved, it will still place it at the bottom of the screen for you to click on to open it.  Here are the steps:
  1. Click on the icon to the right of the Star at the very top right corner at the end of the web address line and choose Settings. (looks like three bold lines)
  2. You will now be in your Chrome settings screen.  Do not change anything here.  Scroll to the bottom of the page and select "Show advanced settings."
  3. Scroll down this page until you see "Downloads." Put a check in the box that says "Ask where to save each file before downloading." You don't need to change anything else here. Close the window
  4. When you receive an e-mail with an attachment from then on, you will be asked where you would like to save it. Select the location where you want to save the file and name it.
  5. For things I really don't need to ever look at again, I just let the computer save to the default Download folder.

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Google Tip #7

Posted by MaryAnn Ratliff on February 13, 2013

How to Find and Subscribe to a Resource Calendar:

1. Sign into your NISD Gmail account.
2. Click on the Tab for Calendar on the black menu bar. On the left side of the screen is OTHER CALENDARS.

Adding a resource calendar

1. Click the BOXED ARROW to the right of OTHER CALENDARS.
3. Near the top of the screen, click MORE.
4. Click the RESOURCES FOR NISD.NET link.
5. Click on our campus number 053. You will see all rooms and resources that have a calendar created for them.
6.The only active calendar that Rawlinson is using is the 053-B105-SPED-CONF click SUBSCRIBE to the right of the name.You will not want to subscribe to any of the others because they are no longer used.

Viewing the resource calendar

  1. At the top of the screen click <<BACK TO CALENDAR. Your new calendars will show up under the Other Calendars on the left side.
  2. You will notice that all the events from Christine's calendar are now showing up on your calendar.
  3. You can hide and show a calendar's appointments by simply clicking once on the calendar's name. Click once to hide the appointments and then click again to have them show up again.
  4. You can choose the colors of your calendars by clicking on the drop down arrow to the right of the calendar name when you mouse over it.
  5.  In that same place, you can choose to delete that calendar from your list by clicking "hide this calendar from the list" if you don't need regular access to that calendar, don't need to see the appointments on that calendar, and would rather it not be displayed in your list of calendars. You can always go back into your calendar settings to put a check in the "show in list" box and it will come back.For more on calendars (especially on how to create an appointment), I highly suggest you watch some of the Google Apps Training videos here: https://appselearning.appspot.com/course/gcal/home

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